Release Notes

This release includes the following items:

🚀 New Features

Folks HRIS

• Self-onboarding form: new mandatory fields. It is now possible to make certain fields mandatory in the form. Before this update, including a field in the form did not guarantee it would be filled out. See details in the article employee auto-onboarding.

✨ Improvements

Folks ATS

• Addition of city in the report for “Detailed web applications”.

🛠 Fixes

Folks HRIS

• SSO login: a user created in an SSO environment now becomes active upon their first login using the company code.

• Excel file export of the employee summary: the salary and annual salary columns now display correctly in the exported file. The status in the Excel file now matches the status shown in the employee's profile & summary.

Folks ATS

• Career page: The URL generated for posting a job for English-speaking accounts changes from l=fr?l=en to l=en, thus ensuring the page displays correctly.

• Candidate calendar: When the “notify candidate” box is unchecked, it now properly prevents the notification and creation of the event for the candidate.

• “Education and licences” widget: Display corrected for the degree value which was showing under the label “Country”.

• Jobs — Status: Automatic switch to “offline” is applied for cancelled and filled positions.

Folks Payroll

• Fix for synchronization of payroll exclusions between Folks and NMBR: when an employee is excluded from payroll in Folks, they are also excluded on the NMBR side.

• “Send to payroll” button: hours from approved and locked timesheets are now correctly transmitted to the payroll system without requiring multiple attempts.

• Fix for timesheet transfer to NMBR for employees returning to work whose hours were not being synced to payroll.

This release includes the following items: 

🚀 New Features

Folks HRIS

• Generic folder management: it is now possible to create folders for all employees at once. For more information: Create a folder for all employees

Folks ATS 

• BETA version of artificial intelligence for content production. This feature helps reduce the time spent on writing. [Activation Required] See the full list here. 
   

🔌 API Enhancements (Career Sites)

Documentation: the technical specifications and new endpoints are available at https://api.folksats.app/documentation/

✨ Improvements

Folks HRIS

• Zoom adjustment for better display on small screens, with accessibility menu and auto zoom detection. This feature is available on all pages by clicking on the profile picture at the top right.

  

Folks ATS 

• Display of territory in the Job List
  Territory field restored: The territory information, missing since the transition to the new interface, is now displayed again in the job list.
  Better multi-site readability: Clients managing multiple locations can once again visually identify the location of each job without having to open the record. 

🛠 Fixes 

Folks HRIS

• Fixed the discrepancy of the sick leave balance between the employee profile and the Statistics tab

• Fixed the removal of a form in an evaluation process containing multiple forms

• Fixed the display of the job status column in the employee summary

• Fixed a 500 error when exporting a zip of discipline files

Folks ATS

• "Add Job" widget — on-the-fly creation of entities;
  Newly created component not automatically selected: When a user creates a component on the fly (e.g., new job category) from the modal, the component is now automatically selected in the relevant field, without any additional action.
  Retention of "Process" and "Job Title" fields: The values entered in these fields are no longer reset after creating a component on the fly

• Job management & kanban: It is again possible to add a manager user with client-specific restrictions to the recruiter team when creating the job, without having to do a later edit.

Folks Payroll

• Fix allowing to include an inactive employee during synchronization

This release includes the following : 

🚀 New Features

Folks ATS 

• Agency recruiters can now select the job type Position to fill or Permanent when creating, to better qualify and distinguish assignments.

• Views widget: The dashboard now displays a clickable widget to navigate to jobs filtered by broadcasting platform.

• Job visuals are now in cards mode. Click here to see more details. 

Folks Payroll

• It is now possible to have two bank accounts for payroll. These accounts are configurable in the compensation tab of the employee profile. It is possible to choose a split by % or by $ amount.

• Manual exclusion of an employee between payroll periods: when an employee is manually removed from a payroll period (button “included”), they remain automatically excluded from subsequent periods, without further HR manager intervention.

• New self-employed job types: it is possible to identify workers as “self-employed” according to the type of employment; 

  External consultant

  Subcontractor

  Contractor

  Contractor - Part-time

  Contractor - Full-time

   

✨ Improvements

Folks Payroll

• Employees are now displayed in alphabetical order in the Payroll > Synchronization list. 

   

🛠 Fixes 

Folks 

• Seniority calculation in the employee summary

• Recalculation of KPI retention rate

• All templates are editable in the e-sign module

Folks ATS

• The “Job History” widget is now displayed on a candidate’s profile, even if they have no application history. 

This release includes the following items:

🚀 New features

Folks 

• New payroll tab in the employee's profile. All salary-related information will be located in this new tab and will no longer appear in the corporate tab

  

• Ability to configure the display (view) from Employees > Employee List. By clicking the button on the far right of the first row, you can customize your view by choosing whether to display certain information and by reorganizing the order of the columns.

  

Folks Pay

• Automatic inclusion of employees in payroll based on their employment dates.
• Automatic deposit of R1 and T4 slips into the employee’s document management for the Folks payroll system. 

✨Improvements

Folks 

• Addition of a new permission allowing control over the visibility of file notes in the employee file (user permissions under Accessible Options > Employee Profile).

• Enhancement of the employee summary with payroll data.

• Improvement of the fields available in the electronic signature.

Folks Pay

• Addition of the payroll slip Language field.

• Improvement to the management of employee inclusions based on their employment dates

ATS Folks 

• The entire Diversity, Equity and Inclusion module now consistently uses the term DEI, ensuring uniform terminology across the platform.
   

🛠 Bug fixes

Folks 

• It is now possible to properly delete the hire date.

Folks Pay

• Fix for the missing View banking information” permission in Folks Payroll.

ATS Folks 

• It is now possible to upload an Excel file in the Documents section.

This release includes the following items: 

🚀 New Features

Folks ATS 

• New: Candidate score cards now available. This allows you to assign a score to a candidate based on different criteria. Learn more about this by viewing the article How score cards work.  

• Single Sign-On (SSO) configuration for Folks ATS. It is now possible to enable SSO login for Folks ATS users. Click here for instructions to configure your organization's Single Sign-On (SSO).

• For multi-site companies: 

  • Recruiters can now segment unsolicited applications by Client and by Department.

  • Metadata can be automatically injected via our API for perfect synchronization with your third-party tools.

• New self-identification data forms related to Diversity, Equity, and Inclusion (DEI) now available. For more details on this, see the article here. 

• The departments and clients (Branches) fields are now available via the API, making filtering and metadata injection easier. The complete set of technical specifications and the new endpoints is available on our Folks ATS API documentation page.

• Performance report improvements:

  • Step typing: you can now mark any custom step as being of type Interview or Offer.

  • Accuracy: no matter what you name your steps, the system will correctly identify key milestones to calculate your conversion rates and recruitment times in your dashboards (KPIs).

• The job boards Hotellerie Jobs and Canada Motor Jobs are easier than ever to link with your ATS. 
   

✨ Improvements

Folks 

• The actual effective date is now used when changing an employee's rate.

Folks ATS 

• The job history is now visible directly in the candidate profile modal, whether you are in Kanban view, list view, or via your widgets.

• When adding a skill to a candidate, the first level of your list is now selected by default.

🛠 Fixes 

Folks 

• Attachments to file notes are no longer converted to TXT files.

• Fixed errors when bulk downloading a large number of documents.

• New users now appear correctly in the list after their creation.

• Fixed inconsistency between the sick leave bank and actual leave taken.

• Consistent calculation of seniority.

Folks ATS

• Career Beacon: technical fix on the XML feed to ensure job categories are also sent.

• Emploi en résidence: the job board is operational again due to a change in their XML structure.

• Recruitment reports are now functional.

This release includes the following items:

✨Improvements

Folks 

• Added an integrated preview allowing signed documents to be viewed directly in the E-sign module without prior download.

• Attachments for file notes are now better structured in ZIP exports, making them easier to review.

• Custom fields in the employee creation modal are now available.

🛠 Bug fixes

Folks

• On the home page, the date displayed in the leave section now shows the last day of leave rather than the return date.
• Supervisors can once again access the evaluations they completed after submitting them.

• Fixed errors that could occur when bulk-uploading a very large number of documents.

   

This release includes the following items:

🚀 New features

Folks 

• Exported CSV files now have Windows-compatible names, preventing any errors during download or opening.

ATS Folks 

• You can now see mentions of other users, for example when a user has been tagged in a comment.

• Kanban and Applicants List: the job list now contains more details, including detailed information on the number of applications and new applications.
   

🛠 Bug fixes

Folks

• Documents sent in bulk are now automatically moved to the Signed status once all signatures have been completed.

• Signed documents are now always downloaded in the correct PDF format.

• It is now possible to add more than 2 decimal places to mileage in expense reports.

ATS Folks 

• When creating an interview, it is now possible to manually type in the search bar to select the participating recruiter.

• Events now display correctly in the calendar.

This release includes the following items:

🚀 New features

Folks 2.0

• File notes: you can now format the content of notes (colors, bold, italic, underline, etc.) and add up to 25 attachments.
  
• The API version number will now be updated regularly, making it easier to track changes. 

Mobile App

• Home page: added the events calendar to the home page. It is now possible to see work anniversaries, colleagues’ birthdays, people on leave, etc.

  

✨Improvements

Folks 2.0

• File notes: improved interface for optimal and more intuitive use.

• Electronic signature: visual improvements to mass sending in order to enhance the experience and make it easier to use.

• Improved integration with Nethris.

🛠 Bug fixes

Folks 2.0

• The statuses of the e-signature module are now correct
• Seniority stops accumulating if the employee is terminated
• The history correctly displays the person who made changes to an employee’s record
• The API no longer returns personal information if permissions doesn’t allow it.
• You can now view or download attachments from an expense account
• Public Holidays are visible in the 2026 calendar
• It is possible to select an inactive employee from the certificate management page
• When editing the careers & certificates module, the pages no longer redirects to the legacy website

ATS

• Interviews properly synchronized in the calendar

• Interviews not longer overlap

This release includes the following items:

🚀 New features

Folks 2.0

• Auto-Onboarding for new employees. You can now simplify the creation of employee profiles by sending an information-collection form to the employee. For more details, consult the article about Auto-onboarding for new employees.

ATS Folks

• Integration of Folks ATS with two new job boards: CareerBeacon and Canada Motor Jobs
  It is now possible to post jobs on the CareerBeacon and Canada Motor Jobs job sites. When publishing a job externally on a job board, the option to post on these two new boards will be available. You can access the configuration for these job boards by going to Parameters > Integrations.

  👉 Note: The Easy Apply feature is not available for these two job boards. However, you can use the redirect option to the career page.

  

Mobile App

• Document viewer is now also available on mobile: the viewer allows all employee documents (with the exception of company documents) to be displayed directly in the mobile application.

✨Improvements

ATS Folks 

• It is now possible to change a candidate’s status (process stage) directly from the My Candidates widget on the dashboard (home page).

  

🛠 Bug fixes

Folks 2.0

• The filter for Recent Employees displays employees correctly: shows only hires from 3 months or less.

• When submitting an expense account request, the second approver receives an e-mail.

• The Save button is visible when an onboarding or offboarding task is assigned to an inactive employee. 

• In the career and certification module, the number of documents displayed is the right one.  

ATS Folks 

• Functions & improvements with Employer D are now functional.

• Advanced search: ability to select the page to access.

• Page navigation button is now clickable when a résumé has more than one page.

This release includes the following items:

🚀 New features

Folks 2.0

• It is now possible to force a secure connection with SSO. For more information, see the article on this topic here.
• From now on, all links contained in Folks emails will redirect to the new version of Folks 2.0. To learn more about the transition to Folks 2.0, click here. 

ATS Folks 

• Addition of the start date field to the job posting displayed on Jobillico.
• Ability to include or exclude statuses from the advanced search module. Go to Positions > Job List, select the one you want to view, and click on the magnifying glass icon to perform an advanced search. You will then be able to filter by status.

✨Improvements

ATS Folks 

• Improvements to the candidate preview. Whether you're viewing the list or kanban of candidates for a position, the preview is now more complete than ever. The new header allows you to perform several actions across different tabs: information, correspondence, interviews, documents, history. Comments from the recruitment team are now also permanently visible on the right.
  With a single click, it is now possible to change the candidate's recruiter and move them through the stages of the process. Now, all actions can be performed from the candidate's preview.

🛠 Bug fixes

Folks 2.0

• Mass mailing functional for e-signatures.
• Signed documents are downloaded in the correct format.
• Option to print or download performance evaluation results.

Folks 2.0 - Payroll

• Correction for sending overtime.
• Correction when sending missing employee information.
• Synchronization of language settings (company and employee).
• Addition of a new permission to access the Compensation module.
• Correction for synchronizing employees who have an empty or 000000000 SIN.
• Payroll type management (hourly as currently with timesheet transfer or fixed annual with auto-fill of hours in Nmbr without timesheet transfer).
• Stabilization of pay stub repatriation in Folks employee profiles.

ATS Folks 

• Mass mailing is working properly.
• Candidate names are displayed correctly even if they contain an apostrophe.
• Applications from web registrations are processed correctly.

This release includes the following:

🚀 New features

Folks 2.0

In the employee profile, the default supervisor is automatically assigned based on the settings for the department/working site to which they belong. For more details, see the article on this topic here.
 

✨ Improvements

ATS Folks 

• Optimization of the candidate list view for a position:
  - Improved performance and loading speed of this page
  - Ability to view up to 200 candidates per page
  - Removal of candidate photos (temporarily to improve performance)
• Career, job boards, and API consent:
  Added the number of years of consent validity for the career page, API, and job board (Indeed, Jobillico). Consent validity will be the same for all three modules.
• When generating a report on the status of requests (Statistics > Reports > Requests Status), it is now possible to filter by territory and job title.

Mobile app

• The Directory section has been revamped: improved visuals 

🛠 Bug fixes

Folks 2.0

• Tasks in an offboarding process: the buttons have been moved and allow you to view the checkboxes properly.
• General information in the employee profile can now be modified.
• The “Inactive employees” box is checked by default when viewing an inactive employee's profile

ATS

• Mass mailing is working properly
• Candidate names are displayed correctly even if they contain an apostrophe
• Applications from web registrations are processed correctly
   

This release includes the following items:

🚀 New features

Folks 2.0

• See new updates in the August 28th release note

ATS Folks 

• New internal/external reference feature added. It is now possible for recruiters to associate references with a candidate's application. The types of references available are: internal (user or employee) or external. Once linked, you can generate detailed reports and manage references efficiently using smart data entry.

  👉 For more details on this new feature see the external reference feature article. 

• You can now choose which e-mail address to use for automated mailings in a process. In Parameters > Module Configuration > Process, when creating or modifying a process, a new field is available allowing you to add the e-mail address from which automated e-mails will be sent. If no address is added, the default address will be used.
   

✨Improvements

ATS Folks 

•  New look for the Job Details page and the List View while filtering candidates

  👉 For more details on this new look, please refer to the article Updated Folks ATS Design: Details tab & Candidate view.
   

🛠 Bug fixes

Folks 2.0

• The return date option is now available in the employee profile.
• Changes made in the corporate section of the employee profile are now displayed correctly in the employees summary.
• The notification email is sent to the approver when an expense account request is submitted.

ATS Folks 

• Language levels are displayed correctly in the drop-down list.
• It is possible to save an order number containing hyphens in its title.

This release includes the following items:

🚀 New Features

Folks 2.0 - E-signature module integration with employee documents

• Newly signed documents are now automatically sent to the Documents tab of the employee’s profile.

• Option to manually send electronic signature documents directly to the employee’s profile (for older documents).

• New filter in the employee’s documents tab: “Signed by employee”, making it easier to identify signed documents.
  👉 For more details on this new feature, click here. 

ATS Folks - Consent Forms (September 4th)

• New feature allowing you to create consent forms with an expiration date.

• New tab listing candidates whose consent forms have expired. 

  👉 For more details on this new feature, click here.

✨ Improvements

• “My Team” filter in Folks 2.0 now displays the employees assigned to each supervisor. 
  👉 For more details about this update, please click here.
• New look for the mobile app ✨. Employees can now add, change, or remove their own profile photo.

🛠 Bug Fixes

HRIS

• Fixed an issue that prevented the saving of department names containing parentheses and/or apostrophes.
• Notification emails for electronic signatures are now sent in French when the user’s language is set to French.
• Clicking on an expense account or training expense awaiting approval from the home page now correctly redirects to the appropriate HR calendar period.

Folks 2.0

• End date of employment is now visible in the corporate information section of the employee's profile. The end date will only be visible there if the employee's status is terminated and the end date has been reached (past date or corresponds to today's date). This information will not be visible to the employee concerned. 
  ⚠️ It is not possible to change the end date directly from the corporate profile. This must be done by editing the status, accessible to the right of the employee's profile photo.
• It is now possible to configure overtime settings without any issues.
• Users who need access to their disciplines can now view them.
• Document titles are now displayed correctly for files with apostrophes in their names (imported from the classic Folks version).

ATS

• Fixed an issue that lead users to a page not found upon login. 

• It is now possible to send contracts for signature through Dropbox Sign without any issues.

• It is now possible to send contracts for signature through Docu Sign without any issues.

   

This release includes the following items. Use the links to access the items of interest to you more easily:

• New features in Folks 2.0
• Improvements
• Bug fixes

New Features in Folks 2.0

Employee document sharing and organization

Any user with View and edit permission for documents in an employee's profile to which they have access can now share documents with the employee and organize them into folders (see Document management in Folks 2.0 employee profile).

Profile picture management

It is now possible to add a picture to your own employee profile. You can also edit, delete, or download the picture. To learn more about this feature click here. 

To find out more about the employee profile in Folks 2.0, see our introductory article.

Improvements

Folks 2.0 training videos: You can now watch or register for training sessions for administrators in the Folks 2.0 section. Videos for managers and employees are also available.

Bug fixes

HRIS Folks (Classic)

• Union name changes are now correctly reflected in employee files.
• File notes and discipline remain visible as expected in employee files.
• Responsible users can now assign a supervisor without error.
• When adding a training entry, warning messages are now displayed consistently.
• Sending a document for signature via eSignature now works correctly again.
• An English description on the user page has been corrected.
• Apostrophes are now displayed correctly in the detailed accident analysis.

Folks 2.0

• Activating a profile now correctly reactivates the associated employee.
• Apostrophes and special characters are now correctly displayed in the company name.
• From the home page, the “Offboarding” link now redirects to the correct section.

Mobile app

• Login now works correctly for all access types.

Folks ATS

• New kanban view available for job candidates (July 17th). See article here to learn more.

This release includes the following items. Use the links to access the items of interest to you more easily:

• New content
• Bug fixes
• Feature highlights: Timesheet

New content

On May 27, we announced the launch of Folks 2.0, a brand-new user experience that you'll be able to try out on June 19.

You can already find some resources in the Folks 2.0 section, including a video demonstration of the platform.

Bug fixes

• Home: Fixed a bug that caused several pictures not to be displayed.

• Employee profile: Fixed a problem displaying certain profile pictures.

• Folks ATS (Glow):
  • Fixed a bug that sent the wrong recruiter email notification when adding a follow-up.
  • Fixed a bug that required the user to fill in the French field to record process steps in an English environment.
  • Fixed a bug that caused the New Applications column in the job list to contain the wrong number of new applications.
  • Fixed a bug where inactive managers were displayed in the recruiters' team.
  • Fixed a bug where the start and end date fields were grayed out when creating a job.

Feature highlights ✨

The Folks timesheet allows your employees' working hours to be entered and approved by managers.

Whether you choose a standard timesheet or a project-based timesheet, certain configurations are essential to ensure proper operation.

Check out our new article: Timesheet configurations.

This release includes the following items. Use the links to access the items of interest to you more easily:

• New features
  • Launch of a new user experience for Folks
  • Glow officially becomes Folks ATS
• Bug fixes

New features

Launch of a new user experience for Folks

We're happy to announce the launch of a new user experience!

This will be rolled out to all our customers over the coming months. Your Customer Success Advisor will contact you to guide you through this transition.

Here's a summary of what's new for you. For full details, see our announcement: A new Folks awaits you.

• Improved navigation - Find what you're looking for more easily with a reorganized main menu and new search bar.

• New employee profile - View all an employee's information by browsing the various available tabs, and centralize their documents in one place.

• Single Sign-On (SSO) - Access the platform via your own professional login and password, in complete simplicity and security.

A webinar is scheduled for June 5 at 2:30 pm to introduce you to this new Folks. Register now!

Have you spotted our new logo? A more modern design, reflecting who we are today (and where we're going 🚀). We hope you like it as much as we do! 💛

Glow officially becomes Folks ATS

We're also happy to announce that Glow officially becomes Folks ATS.

This change is cosmetic only - no functionality has been added, modified or removed.

Bug fixes

• Expense accounts: Fixed a bug where the attachments indicator would not show the number of files to confirm that there were invoices in the detailed analysis page for a restricted expense account.

• Disciplines: Fixed a bug that prevented attachments from being added to the disciplines module.

• Import: Fixed a bug when importing from a file in a system with bilingual organizational structures, where the importer would only validate with the English wording to see if the structures already existed.

This release includes the following items. Use the links to access the items of interest to you more easily:

• Bug fixes
• Feature highlights: E-signature
• Something big is coming...

Bug fixes

• Expense accounts:
  • Fixed a bug that prevented attachments from being added to invoices for other expenses for a restricted expense account.
  • Fixed a bug where the selection of the number for a fixed expense with a lump sum stopped at 100, whereas previously it was possible to select a much higher number.

• Performance evaluation: Fixed a bug where a supervisor could fill in evaluations for employees to whom they should not have access.

• Nethris integration: Fixed a bug where the CCQ column appeared in the employee summary when no CCQ company was configured.

• Folks API: Fixed a bug that prevented the employee list from being obtained.

• Glow:
  • Fixed a bug where the last CV added by the candidate did not appear first when clicking on View CV from an open position.
  • Fixed a bug that prevented the order in which jobs were displayed on the career page from being changed.

Feature highlights ✨

Do you have Folks' electronic signature module? Read our introductory article on how to sign your employees' documents efficiently.

Something big is coming...

We'll soon be unveiling some new features designed to simplify your life and enhance your experience.

In the meantime, here are a few clues for the curious:

• What you do to navigate a boat or a website (10 letters).
• A user's personal information, often visible in an account (7 letters).
• Acronym for a unique login method, convenient for users (3 letters).

Can you unravel the mystery before the big reveal? 🎉

This release includes the following items. Use the links to access the items of interest to you more easily:

• Bug fixes
• Coming soon in Folks

Since April 3, users of the mobile application have been able to edit and delete requests that have not yet been approved (see Edit or Delete a Request).

Bug fixes

• Expense accounts:
  • Fixed a bug that prevented the comment field from being expanded.
  • Fixed a bug that caused the modification of the number of receipts in the configuration of a restricted expense account not to work correctly.
• Time management:
  • Fixed a bug where the value in the Balance column of the vacation summary did not display negative values, even when the employee had exceeded their vacation bank.
  • Fixed a bug where an employee had a negative balance in banked hours, causing the value displayed in the annual accumulated time summary to be positive instead of negative.
  • Fixed a bug that caused the calculation of 1/20 of holidays to be incorrect.
  • Fixed a bug where the absence norm was displayed as null in the absences summary, even if a value was set.
• Perfomance evaluation:
  • Fixed a bug where comments did not appear in full when downloading or printing an evaluation.
  • Fixed a bug that caused the generation of the final grade not to work.
  • Fixed a bug that prevented a question's description or definition from being opened.
  • Fixed a bug that caused an editable score to be displayed when a process had been configured with a global score and the peer or self-assessment responses had been edited.
• Glow:
  • Fixed a bug that prevented manager selection when creating a customer activity.
  • Fixed a bug that caused the confirmation email to be in French when applying from the English career page.
  • Fixed a bug that produced an error when using the search and sort options in the job list.
  • Fixed a bug that caused participating recruiters not to receive a confirmation email after sending an interview to a candidate.
  • Fixed a bug where table rows in statistics no longer contained candidate origins.
  • Fixed a bug where assets were no longer visible in job details.
  • Fixed a bug in the job list where the New applications column did not display the correct number of applications.
  • Fixed a bug that caused employee search filters not to work.
  • Fixed a bug that prevented a job from being saved when the selected process had been deactivated.

Coming soon in Folks

We've got something big in the works! But for now, we have to keep the details under wraps. It's a launch that will be talked about, and you'll be among the first to know. Stay tuned - the wait will be worth it! 🚀

This release includes the following items. Use the links to access the items of interest to you more easily:

• Glow improvements
• Bug fixes
• Feature highlights: Certificate and training management in Folks

Since March 6, it has been possible to modify your employee profile from the mobile application. Read our overview article to find out more.

Glow improvements

• We have simplified access to the advanced search.

• Several guides to setting up and using Glow have been added to the Recruitment (ATS) section of the Help Center.

Bug fixes

• Home: Fixed a bug where apostrophes turned into special characters in the certificates to be renewed section.

• Expense accounts:
  • Fixed a bug that prevented an attachment from being added when editing an unrestricted draft expense account request.
  • Fixed a bug that prevented the deletion of an attachment when editing a restricted expense account request.

• Work accidents: Fixed a bug where apostrophes turned into special characters in the in depth accident analysis.

• Atmosphere: Fixed a bug that prevented the in depth atmosphere analysis from being exported.

• Positions: Fixed a bug where ascending sort by code did not work in the positions page.

• Performance evaluation:
  • Fixed a bug that prevented an employee from being added to an ongoing evaluation process with the hiring date as the launch date when the process was launched manually.
  • Fixed a bug when printing a completed process for an employee where the self-assessment was not printed.
  • Fixed a bug when saving two changes in a process.
  • Fixed a bug when editing a process where modifying/deleting answer choices and repeatedly clicking on the diskette to save did not work.
  • Fixed a bug that prevented goal renewal.
  • Fixed a bug when removing the self-assessment form from a copy of a process containing a supervisor form and a self-assessment where the self-assessment was not removed.
• Glow:
  
  • Fixed a bug where the spontaneous application of an existing candidate in the database could not be received.
  • Fixed a bug that prevented the creation of an interview from within a job.
  • Fixed a bug that prevented a URL from being added to signatures.

Feature highlights ✨

Are you familiar with Folks' professional development module?

This module allows you to document employee certifications and training, and receive automated reminders for renewals.

Read our overview article to learn more about its features and benefits.

This release includes the following items. Use the links to access the items of interest to you more easily:

• • New feature
    
    • Upcoming interviews widget in Glow
  • Improvements
  • Bug fixes
  • Feature highlights: Job requisition in Folks

New feature

Upcoming interviews widget in Glow

In addition to the interview calendar, you can now view upcoming interviews on the home page. You can even schedule and edit an interview from the widget.

Watch the recording of our exclusive webinar to learn more about Folks' new ATS: The New Folks ATS: A Smarter Way to Hire

Improvements

• Expense accounts: Several improvements and fixes in the expense account pages. Discover the adjustments in the Expense Account section. Among other things, you'll see that it's now possible to edit a rejected expense account request and resend it.

• API:
  • When creating a V2 API key, you can now specify an expiration date, control access to employees' sensitive (SIN, salary and banking information) and personal information, and select access rights for each item. You can also edit a key's parameters (see Generate/Edit a Folks API Key).
  • A new endpoint has been added to manage custom fields. It allows you to define a value for a company or employee custom field (see Create/Edit Custom Fields via API).

• Employee summary: New payroll and salary information is available in the employee summary, depending on your access rights.

• Certificate management: New information such as organizational structures and supervisor are available on the certificate management page.

Bug fixes

• Vacation: Fixed a bug where the option to approve a vacation request was not available after deactivating the employee's profile.

• Training: Fixed a bug that prevented training attachments from being opened.

• User management: Fixed a bug where the option to view banking information had disappeared for Payworks users.

• Performance evaluation:
  • Fixed a bug where launching an evaluation process on the same day did not work.
  • Fixed a bug when removing sections in a process that made it impossible to proceed to the calculation step.
• Glow:
  • Fixed a bug where strengths and skills were in the wrong order.
  • Fixed the problem of displaying documents in the candidate file.
  • Fixed a bug that prevented the email address from being added to the candidate file.
  • Fixed a bug where new applications did not appear on the home page.

Feature highlights ✨

Did you know that Folks offers a job requisition feature?

This feature allows managers to request new resources for their teams, or ask for replacements.

Create a configuration in the Admin menu so that your managers can send requests. See our new articles to learn how.

• Create a Configuration for Job Requisition Requests
• Send a Job Requisition Request

This release includes several improvements and bug fixes. Use the links to access the items you're interested in more easily:

• Improvements
• Bug fixes
• Discover Folks as a platform admin

We recently launched our 2.0 mobile application with an upgraded interface. Check out the announcement on our website for all the details!

Improvements

• Performance evaluation: Several improvements to visuals and navigation.

• New help article about technical support options: We've added an article about technical support options (see Contact the Folks Support Team). You'll find tips on how to get the help you need quickly.

Bug fixes

• Home: Fixed a bug on the home page where February birthdays were not displayed.

• Expense accounts:
  
  • Fixed a bug when viewing an unrestricted expense account where the employee name and number were missing.
  • Fixed a bug when exporting an expense account where the first line was missing in the file.

• Vacation: Fixed a bug in the vacation summary where the Balance column was displayed when the type was set to “All” or “Maternity/Paternity”.

• Training: Fixed a bug where training requests on the home page redirected to an incorrect period.

• Work accidents: Fixed a bug where apostrophes turned into special characters in the in depth accident analysis.

• Performance evaluation:
  • Fixed a bug where the result modification date would not update to show the last modification in a completed evaluation.
  • Fixed a bug where the date of the last change and the person who made the change did not update when certain changes were made in an evaluation process.

Discover Folks ✨

Check out our new articles for administrators:

• Initial Import of Employees into Folks - Learn how to start your implementation process as the person responsible for Folks' initial configuration!

• Admin Menu Overview - Get an overview of the different sections of the Folks Admin menu and what you can configure there.

• New Admin - Getting Started with Folks - You're a new platform administrator? Start learning Folks here!

This release includes the following items. Use the links to access the items of interest to you more easily:

• New features
  
  • Glow navigation and widgets
  • Folks mobile application
• Improvements
• Bug fixes

New features

Glow navigation and widgets

To offer you the best browsing experience, we have modified the main menu and header of Glow. These changes are designed to facilitate access to key areas of the platform. For more information, see Navigate in Glow.

We have also modified the style of certain interface elements, such as the home widgets (formerly in the dashboard).

Folks mobile application

We've refreshed our mobile application. Visit the new Help Center section for all the details!

You can download the updated app from the App Store or the Goolgle Play Store now.

Improvements

• Glow: Pre-filling of jobboard parameters required by position.

• Performance evaluation: General improvement of visuals and navigation.

Bug fixes

• Glow:
  • Fixed names with accents not receiving email notification.
  • Fixed closing times on career page displays.

• KPI: Fixed inconsistent information.

• Performance evaluation:
  • Fixed display of correct occurrence when consulting results.
  • Fixed some bugs related to weighting.

Be sure to read our post on the 10 HR trends to look out for in 2025!

This release includes several bug fixes, notably in the performance evaluation module.

If you are a Glow Talents user, we strongly recommend that you take note of the upcoming navigation changes.

Bug fixes

• User management: Fixed a bug when selecting an employee that caused information to no longer be filled in automatically.

• Performance evaluation:
  • Fixed a bug in the results summary page that caused incorrect results to be displayed.
  • Fixed a bug in the process monitoring page that caused the results consultation to display the wrong result for the occurrence.
  • Fixed a bug in the process monitoring page where an error message appeared when changing an evaluator.
  • Fixed a bug in the performance evaluation process page where an erroneous message appeared when editing a draft process that had been duplicated.

• Folks importer: Fixed a bug where the importer no longer took the field name, but the code when importing a custom field with a code.

• Nethris/EmployeurD integration: Fixed a bug when modifying a salary via the Folks file importer that did not set the status to Modified salary.

Important upcoming changes in Glow Talents

On January 16, 2025, we will be modifying the main menu and header elements of Glow Talents. These changes are designed to facilitate access to key areas of the platform. The dashboard widgets will also be different, and will be displayed directly on the home page.

For more information on these changes, see Navigate in Glow Talents.

Discover (or rediscover!) Folks features

Check out our new overview article for an overview of the main features of your HR software.

Do you think we missed our recap of 2024? Check out all the details here!

This release includes the following items. Use the links to access the items of interest to you more easily:

• New features
  
  • Performance evaluation
  • SOC 2 Type 2 certification
  • Evolia + Folks integration documentation
• Improvements
• Bug fixes
• Discover Glow Talents: Resume analyzer & LinkedIn plugin

New features

Performance evaluation

When creating an evaluation process, it is now possible to configure the weight of sections for quantitative evaluations to calculate the final score.

You'll also notice that the module is no longer in beta! 🎉

SOC 2 Type 2 certification

Almost a year after we began our efforts to make information security a top priority, we are pleased and proud to announce that Folks has achieved SOC 2 Type 2 certification.

For information on how we ensure the security of your data, visit our Trust Center.

Evolia + Folks integration documentation

Folks HR offers integration possibilities with Evolia, a time tracking system, for efficient staff scheduling management and complete centralization of your HR data.

Read our new documentation to find out more about integration.

Improvements

• Pre-filtered list when adding an employee to an ongoing process: Only employees with a supervisor can be selected when adding an employee to an ongoing evaluation process.

• Improved loading times in the performance evaluation module: We have improved loading times in the performance evaluation module.

• Optimization of employee and manager guides: We have optimized our introductory guides for employees and managers. Feel free to share them with your colleagues to introduce them to the platform.

  • Employee - Getting Started with Folks
  • Manager - Getting Started with Folks

Bug fixes

• Performance evaluation: Several minor UX/UI bug fixes and performance patches.

• Integrations:
  • Nethris/Employeur D - Fixed a bug that caused overtime to be sent incorrectly.
  • Nethris - Fixed a bug that caused sick leave hours to be sent twice.
  • Nethris - Added missing trades to the list.
  • Payworks - Fixed a bug where the company number was not recorded correctly.
• Glow Talents:
  • Updated LinkedIn plugin.
  • Fixed erroneous link when notifying of new applications.
  • Fixed a bug in the resume analyzer that caused an error when analyzing the CV of an existing candidate when merging profiles.

Discover Glow Talents ✨

Did you know that Glow Talents has a LinkedIn plugin and resume analyzer? Install the plugin to feed your database and integrate incoming CVs into the analyzer to quickly extract information.

Read our new article to learn more about these premium tools.

For information on publishing jobs on LinkedIn, see Connect LinkedIn and Glow Talents.

New features

Performance evaluation

The following features are now available in the performance evaluation module.

• Editing the configuration on an ongoing process: In the performance evaluation process page, when you click the ellipsisof an ongoing process and select Edit, you can choose when your changes will be applied, either from the next occurrence or from now on and for future evaluation. Immediate modification is limited to rewording questions and sections (see Edit a performance evaluation process). Immediate modification is limited to rewording questions and sections.
  

• Launching a process on the current date: When creating or editing a process, it is now possible to select the current date as the launch date in the General information section.

Payworks + Folks integration

Folks HR offers integration possibilities with Payworks, a payroll management solution in order to centralize your HR and payroll information and ensure efficient employee monitoring.

For more information, check out our overview article.

Improvement

Send email notification when an ongoing process is edited or canceled: When an ongoing process is edited or canceled, an email notification is sent to all employees involved.

Bug fixes

• Employee profile: Fixed a bug where the Total cost field did not display the same amount as in the training module.

• Expense accounts: Fixed a bug where no action was possible after clicking on an expense account request to approve in the reminder and notification center.

• Training: Fixed a bug that caused a display problem when columns were hidden in the detailed analysis page of the training module.

• Performance evaluation: Fixed a bug in which a process targeted inactive employees.

Glow Talents feature spotlight ✨

Did you know that Glow Talents allows you to create customized forms? Define forms that you can send to your candidates for your interviews or customize forms for online applications.

Check out our new article to discover all the types of forms available!

Folks new features

Performance evaluation

New features are available in the performance evaluation module.

• Changing an evaluator for all employees they are responsible of evaluating: Change the evaluator for all employees with the same evaluator in an ongoing process by clicking the ellipsisof the process and selecting Change evaluator (see Change an evaluator in a process In progress).

• Canceling an ongoing process: In the Admin section, you can now cancel an ongoing process to cancel evaluations for all employees. Simply click the ellipsisof the process and select Cancel current evaluation. The process status will then change to Ready for the next occurrence.
  Canceling the evaluation will result in the permanent and irreversible deletion of all current evaluations. Stay tuned, as it will soon be possible to restart a process that has been canceled.

Agendrix + Folks integration

Folks HR now offers integration possibilities with Agendrix, an employee scheduling and management solution This means smoother, more centralized management of schedules, for greater efficiency and a better employee experience.

For more information, check out our overview article.

Glow Talents resources & improvements

New to Glow Talents? We're here to help you every step of the way. Check out our new Getting Started tutorials in the Glow Talents section.

• Getting Started Tutorial: Configuring Glow Talents
• Getting Started Tutorial: Using Glow Talents

Remember to register for one of our group training sessions if you haven't already. By completing the training, you'll be able to plan your migration and start benefiting from Glow's many features.

• Glow Configuration & Introduction (1/2)
• Glow Introduction Training (2/2)

For our existing users, we've made some improvements to the ATS, including :

• Notification by e-mail and by the platform when a spontaneous application is received. Also applies to candidates already in the database.
• All spontaneous applications can be displayed and filtered by date on the Glow career site
• Ability to add multiple email signatures
• Validation of Jobboom integration documentation (Contact us to obtain it!)
• Addition of a resource center containing several useful shortcuts in the bottom right-hand corner of the platform

Bug fixes

• Expense accounts: Fixed a bug where an expense account request was not automatically approved when the employee did not have a supervisor.

• Training: Fixed a bug where a training request for a certificate with an external trainer would default to an Internal trainer.

New features

Performance evaluation

Here are the new features available in the performance evaluation module.

• Adding and removing participants in a process In progress: It is now possible to add and remove employees in an ongoing evaluation process (see Add/delete an employee in an evaluation process in progress).

  • To add an employee, click the ellipsisof the process and select Add employee to evaluation. Adding an employee to the process will only include them in the supervisor’s evaluation and in the self-evaluation, if applicable.
  • To remove an employee, click the ellipsisof the employee and select Delete evaluation. This action will remove all evaluations where the employee is the evaluated or the evaluator in the process.

• Changing an employee’s evaluator in an ongoing process: You can also change an employee’s evaluator in an ongoing evaluation process.
  Please note that it will soon be possible to change the evaluator for all employees in an ongoing process.
  

• Approving an evaluation: When creating an evaluation process, in the Results Management Section, a new option Request a reading confirmation allows users to confirm that they have read the manager’s assessment. The reading confirmation request will be sent when the evaluation’s results are shared to the employee.

Glow Talents and customizable ATS link in Folks

On September 17, Folks was proud to announce the strategic acquisition of Glow Talents, an applicant management software (ATS), with the aim of strengthening its offering of innovative HR solutions to meet the current and future needs of its customers.

To facilitate access to Glow from Folks, you can change the Recruitment link in Folks to your Glow link (the link to the platform or your career page, for example) by adding it to the Career site field on the Company control page (see Provide access to the ATS from the HRIS).

Want to know more about Glow Talents? Read our overview article.

If you missed our introductory webinar on Glow Talents, you can watch the recording here: Discover Glow Talents by Folks.

Improvements

• Fixed footer for all performance evaluation forms: Form footer options are now fixed, making them always visible when scrolling through a form.

• Provision of job type in API and revision of the API documentation: Job type is now available in the Folks API, and the documentation has been improved (see https://api.folkshr.app/api/documentation).

Bug fixes

• Employee summary:
  • Fixed a bug that caused the preference of selected fields not to be retained with the Show/hide button.
  • Resolved the problem of page slowness.

• Personal history: Fixed a bug that caused information on deleted employee profiles to be displayed in the personal history.

• User list: Fixed a bug when exporting the user list that generated an empty Excel file for all companies.

• Calendar: Fixed a bug where the Edit button redirected users to the absence control page instead of the employee’s absence request.

• Expense accounts: Fixed a bug where users were redirected to an empty detailed analysis page after clicking on an expense account request to approve in the reminder and notification center.

New

Support for E-Signature Templates: It is now possible to create electronic signature templates, simplifying the signing process for recurring documents.

Improved  Personal Information Visibility Options : This update enhances the security and confidentiality of employee data on the Folks platform. Administrators can now more precisely define access rights to personal information at both the role and user levels, enabling organizations to comply with best data management practices and Law 25 in the Province of Quebec.

List of Impacted Fields:

Impact on Personal Information Displayed for Other Employees in the Following Pages:

• Employee Summary
• Employee Profile
• Employee History

Note: This option will be disabled by default.

Fixes

Performance Evaluation

• Fixed duplication of sections
• Fixed modification of duplication of a specific process
• Fixed visibility of past evaluations

Home Page

• Redirection of click on an unapproved personnel requisition request
• Certain unapproved requests not visible
• Vacation request display in English
• Visual improvements in Safari

API V1

• Modified API v1 for absences and vacations (if an error occurs on one item in the list, the remaining items are not processed)

Payroll Integration

• Adjustment to the management of Deluxe integration

Mass Import

• Added annual vacation field to the possible import fields

Application Framework

• Framework were updated

New

Visibility Management of Personal Information

Improvement of visibility management options: This update enhances the security and confidentiality of employee data on the Folks platform. Administrators can now more precisely define access rights to personal information (phone numbers, date of birth, gender, emergency contacts, addresses, personal email) both at the role level or at the user level directly, allowing organizations to comply with best data management practices and Law 25.

Fixes

• Multiple authentication emails sent if a 2FA user clicks on the Login button multiple times.
• Fixed duplication of sections in performance evaluations.
• Corrected the display of qualitative evaluation results.
• Fixed the display of vacation requests in English.
• Resolved the issue where certain unapproved requests were not appearing.
• Fixed incorrect redirection of unapproved requests.
• Resolved display issues in Safari.
• [API-V2] Unable to create an employee with the site operation number/department number.
• Investigated the excessive creation of company norms entities.
• Modified API v1 for absences and vacations.
• Increased timeout for [GET] Employees.

Other

• Removed the intranet tab.