Folks offers an integrated payroll management solution for comprehensive HR centralization.
Manage all your HR processes on a single platform, save time on every payroll and every stage of an employee’s life cycle, and retrieve your information in just a few clicks, at any time.
Features and benefits
The payroll module is designed to make your life easier. Intuitive, seamless, and fully integrated, it transforms payroll management into a hassle-free process.
- One-click data synchronization and automated payroll calculations
- Automated pay statements, via secure emails and added directly to the employee profile
- Payroll analysis reports for a global view of your workforce
Implementation
Migrating to Folks Payroll is part of a structured customer journey designed to ensure a secure transition, efficient onboarding, and a fully operational payroll from the go-live date.
This section provides an overview of the journey, including key steps, responsibilities, and requirements for a successful migration.
Payroll Customer Journey
The Folks Payroll customer journey follows a structured sequence:
- Kickoff: project scoping, access, and planning
- Configuration: company setup and payroll rules
- Validation: payroll testing and results verification
- Go-live: first official payroll run
- Post-implementation: support and stabilization
The goal is to achieve a stable, repeatable payroll process that meets all legal obligations.
Transitioning from Another System
Migrating from an existing provider follows a specific sequence:
- Run the final payroll in the previous system
- Export year-to-date (YTD) cumulative data and payroll reports
- Import data into Folks Payroll
- Validate the imported data
- Run payroll tests (parallel payroll)
Important:
- YTD data must be accurate to ensure correct tax slips (T4, Relevé 1)
- Records of Employment (ROEs) must be completed in the previous system if required
- Do not cancel your previous provider before full validation is complete
This step is critical to avoid compliance errors or payroll discrepancies.
Roles and Responsibilities
Folks' Role
- Frame the project and structure the steps
- Support configuration
- Assist with testing and validation
- Train users
Client's Role
- Provide data and information
- Validate results
- Perform payroll tests
- Operate payroll after go-live
Important: Folks acts as a support and guidance resource, but the client remains responsible for their data and its validation.
Required Data
- Complete employee list (active, inactive, terminated)
- Up-to-date employee records
- Year-to-date (YTD) cumulative data
- Banking information
- Vacation percentages
- Province of hire
Incomplete or inaccurate data may delay the go-live date.
Validation and Go-Live
Before go-live:
- Validate payroll tests
- Correct any anomalies (CNESST, exceptions)
- Confirm cumulative data
Après validation :
- Authorize go-live
- Submit the first payroll run
- Validate remittances (CRA and Revenu Québec)
Important: Ensure your previous provider does not produce T4s and Relevés 1 after the migration.