Folks ATS Parameters

AI Writing Assistant

Integration of the generative AI module dedicated to producing textual content. This feature is added with the aim of drastically reducing the time spent on writing tasks

👉Important: permissions for AI must be granted through the groups' accesses. 

For example:

• Job Description Generation: Creation of a structured and professional description based on a few essential criteria (title, skills, level). Ideal for quickly starting a clear and complete job description.

• Optimization for Job Boards: Transformation of a job description into an attractive "marketing ad" format to maximize application rates on external job sites.

• Personalized Candidate Messages: Generation of outreach or follow-up emails based on the candidate's profile, to increase response rates while personalizing communication on a large scale.

AI-Assisted Writing Help for Evaluation Criteria

An intelligent assistant integrated into the evaluation cards is available to help recruiters structure interviews and summarize note-taking.

• Intelligent Suggestion of Evaluation Criteria: The AI suggests relevant questions and criteria based on the job title, skills, and the evaluation card section, allowing candidates to be assessed on objective grounds.

• Assisted Feedback Summary: Automatic transformation of quick and draft notes from evaluators into structured and professional feedback.

The Diversity, Equity and Inclusion (DEI) form is available from the career page. This allows you to manage your social commitments directly from the application process.

• Self-identification: Candidates can provide DEI criteria (veteran, minorities, gender, disability, etc.) when submitting their application on the career page.

• Client configuration: Each company can configure the specific criteria it wishes to display.

• Business Intelligence: The data collected is available in the candidate profile (via a dedicated widget) and fully exportable to your Business Intelligence tools for precise statistical tracking.

Activating the form

Navigate to Companies > Career page > Settings tab. Then click on the diversity, equity and inclusion form tab. 

1. Turn on the activate DEI form toggle

2. Enter the DEI introduction message you wish to display

3. Select which questions will be enabled and/or required

4. Don't forget to save your changes by clicking Save

Once saved, the questions will be immediately available on the career page.

User Access

Access to responses and/or the ability to modify the form must be granted to users or user groups. Go to Parameters > Roles & Permissions and click on the purple pencil icon to edit a group. In the menu that opens, select Recruiting, then check the box for Diversity and Inclusion. You will have the option to grant permissions to view, edit, and delete.

• View: Allows you to view candidates’ responses
• Edit: Allows you to add or remove choices in the form
• Delete: Allows you to delete forms

Don’t forget to click Save.

Results analysis

You can view the information from the candidate profile in the diversity & inclusion widget. For more details, you can also go to Statistics > Diversity & inclusion analysis to access more indicators. 

Access to these detailed statistics must first be granted to users or groups. To activate, go to Parameters > Roles & Permissions and click on the purple pencil icon to edit a group. In the menu that opens, select Business Intelligence, then check the box for Diversity and Inclusion Analysis.

Single Sign-On (SSO) allows Folks ATS users to log in to the platform using their existing work credentials, making access simpler while increasing security.

Enable the Feature in Folks ATS

1. In the left menu, select Parameters > Module Configuration.

2. Click the Single Sign-On (SSO) button and click Enable.

3. Fill in the following fields:

   • Company code: you can choose any code as long as it is not already taken.

   • Authentication provider: Google Workspace or Microsoft.

Configuration with Microsoft

1. Log in to the Azure portal.

2. Go to Enterprise Applications.

3. Click New application, then Create your own application.

4. Name your application Folks ATS and click Create.

5. Once the application is added, set up Single Sign-On by selecting the SAML method, then click Edit.
   👉 For more information, see the SAML configuration for Microsoft Azure documentation.

6. In the first section (Basic SAML Configuration), fill in the following fields:

   • Identifier (Entity ID):
     https://folksats.app/authorization/sp/[company code]

   • Reply URL (Assertion Consumer Service):
     https://folksats.app/authorization/sso/respond/[company code]
     (Replace [company code] with the name previously defined in Folks ATS under Parameters > Module Configuration, Single Sign-On SSO button).

7. Click Save.

8. In the third section (SAML Certificates), download the federation metadata XML file.

9. Go back to Folks ATS, upload the XML file in the designated spot (identity provider), then click Finish.

Configuration with Google

1. Go to the Google Admin portal.

2. Select Apps.

3. Click Web and mobile apps, then Add App > Add custom SAML app.

4. Name your application Folks ATS, add an icon if desired, then click Continue.

5. On the Google IdP Information screen, click Next.

6. On the Service Provider Details screen, enter the following information, then click Next:

   • ACS URL:
     https://folksats.app/authorization/sso/respond/[company code]

   • Entity ID:
     https://folksats.app/authorization/sso/respond/[company code]
     (The company code is the one defined in Folks under Parameters > Module Configuration, Single Sign-On SSO button).

7. On the Attribute Mapping screen, click Add New Mapping and map the primary email address to the email field.

8. Make sure the Service Status button is enabled.

9. Download the federation metadata XML file.

10. Go back to Folks ATS, upload the XML file in the designated spot (identity provider), then click Finish.

User Login

When a user goes to the Folks ATS login page, they will see a new button allowing them to log in via Single Sign-On. They will need to enter the company code you provided to them to complete the login.

Require SSO Login 

To increase security, you can require SSO for all users:

• Simply enable the Require SSO login for all users button.

⚠️When this option is enabled, the standard login (manual entry of email address and password) is no longer available. Therefore, it is important to make sure that all your users have a work email address linked to Microsoft or Google.