Time management software

Folks x Agendrix Integration Overview

Folks HR offers integration possibilities with Agendrix, a time tracking system, for efficient staff scheduling management and complete centralization of your HR data.

In this article, you'll learn everything there is to know about the Agendrix x Folks integration.

How does the integration work?

Folks to Agendrix

The integration allows you to sync your employee files and information. Employee files in Folks are automatically created in Agendrix for you, avoiding duplicate work.

Creating, editing, and deactivating employees in Folks and synching them with Agendrix is also possible.

Agendrix to Folks

The integration also allows for the sync of absences, vacations, and overtime. Once absence, vacation, and overtime requests have been approved in Agendrix, they will be displayed in Folks' Summary and Detailed Analysis of vacation, absence, and overtime pages after the 4-hour synchronization delay.

To ensure smooth integration, a mapping of reasons (types and IDs) is required between Folks and Agendrix, as everything is 100% customizable in both.

If there is a change in the reason structure (types and IDs), please let our support team know so that adjustments can be made.

Employee and request synchronization

Automatic synchronization takes place every 4 hours and applies to all synchronized items. You must wait for the 4-hour delay before synchronization takes place.

Here is the list of synchronized fields:

Folks field Agendrix field
Folks to Agendrix
Employee number Employee number
First name First name
Last name Last name
Working site Primary location
Position Role
Start date Date of hire
Birth date Date of birth
Address Street address
Phone Numbers, ext.
Alternate phone Numbers, ext.
Corporate email Email
Work phone Numbers, ext.
Agendrix to Folks
Absences Time off - Type
Vacation Time off - Type
Banked Hours Work time bank

What are the integration's features?

  • Absences, vacation and overtime hours entered in Agendrix are shared on Folks’ platform
  • Employee files in Folks are shared on Agendrix’s platform
  • Automated employee creation, modification and deactivation depending on the context

Who can benefit from the integration?

  • HR departments and managers who want to ensure operational time tracking and management
  • Shift-based businesses with specific work schedules
  • Seasonal employees, volunteers, hourly workers, etc.

What are the benefits of integration?

  • Better sharing and synchronization of information between HR, payroll and operations management software and services
  • Optimized tracking of employees, HR data and work schedules
  • Reduced risks of duplicate data entry and loss of information

How do I get started with Agendrix x Folks?

Contact our support team to activate and set up the integration.

Folks x Evolia Integration Overview

Folks HR software offers integration possibilities with Evolia, a time tracking system, for efficient staff scheduling management and complete centralization of your HR data.

In this article, you'll learn everything there is to know about the Folks x Evolia integration.

How does the integration work?

Folks to Evolia

With Folks x Evolia integration, you can synchronize your employees' files with Evolia. This synchronization takes place automatically every 4 hours, but you can request that it be done manually.

You can also create, edit and deactivate employees in Folks and synchronize them with Evolia. All changes to employee profiles are made in Folks as usual, with a few exceptions. Please note that certain items may not be synchronized if your company specifically requests this.

Employees who are no longer employed will be automatically deactivated in Evolia, and can no longer be assigned to shifts once they have left.

To terminate an employee's employment, simply go to Folks, Human Resources Management > Turnover > Control Panel and fill in the dedicated form. Once this operation has been saved, the employee will be archived in Evolia at the end of the day.

Note that the Make inactive function in Folks can also be used to archive an employee, but this will not be calculated in the statistics as an “official” departure in Folks.

Evolia to Folks

Absences and vacations in Evolia are also synchronized with Folks. However, it is possible to deactivate synchronization of these items. If synchronization is retained, it takes place automatically every 4 hours (or manually, on request).

Please note that we do not support the cancellation of requests already sent to Folks.

Fields imported

Here's the list of imported fields. Mandatory fields are marked with an asterisk.

Note that each employee must have a unique ID number, email and phone number to enable synchronization. This information enables them to access their Evolia account. When several software applications are integrated, make sure you have the same employee number in each system.

Folks field Evolia field
Folks to Evolia
Last name* Last name*
First name* First name*
Language Communication language
Phone* (Make sure that in Folks, the phone is the cell phone) Mobile number*
Personal email* Email*
Employee number* Employee ID*
Start date Hiring date
Job type Status
Hourly wage Hourly wage
Active / inactive Active / inactive
Evolia fields (Activated in company settings in Folks)
Location Locations
Position Positions
Team Teams
Vacation bank Null
Sick leave bank Null
Evolia to Folks
Absences Absences (Customizable in Evolia)
Vacation Vacation (Customizable in Evolia)
Overtime  

What are the integration's features?

  • Absences and vacations entered in Evolia are shared on Folks’ platform
  • Employee files in Folks are shared on Evolia’s platform
  • Automated employee creation, modification and deactivation between the two platforms

Who can benefit from the integration?

  • HR departments and managers who want to ensure operational time tracking and management
  • Shift-based businesses with specific work schedules
  • Seasonal employees, volunteers, hourly workers, etc.

What are the benefits of integration?

  • Better sharing and synchronization of information between HR, payroll and operations management software and services
  • Optimized tracking of employees, HR data and work schedules
  • Reduced risks of duplicate data entry and loss of information

How do I get started with Folks x Evolia?

Contact your Evolia Customer Success Manager to set up the integration. Among other things, you'll need to provide your Folks API key.