Folks HR software offers integration possibilities with Evolia, a time tracking system, for efficient staff scheduling management and complete centralization of your HR data.
In this article, you'll learn everything there is to know about the Folks x Evolia integration.
How does the integration work?
Folks to Evolia
With Folks x Evolia integration, you can synchronize your employees' files with Evolia. This synchronization takes place automatically every 4 hours, but you can request that it be done manually.
You can also create, edit and deactivate employees in Folks and synchronize them with Evolia. All changes to employee profiles are made in Folks as usual, with a few exceptions. Please note that certain items may not be synchronized if your company specifically requests this.
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Employees who are no longer employed will be automatically deactivated in Evolia, and can no longer be assigned to shifts once they have left. To terminate an employee's employment, simply go to Folks, Human Resources Management > Turnover > Control Panel and fill in the dedicated form. Once this operation has been saved, the employee will be archived in Evolia at the end of the day. Note that the Make inactive function in Folks can also be used to archive an employee, but this will not be calculated in the statistics as an “official” departure in Folks. |
Evolia to Folks
Absences and vacations in Evolia are also synchronized with Folks. However, it is possible to deactivate synchronization of these items. If synchronization is retained, it takes place automatically every 4 hours (or manually, on request).
Please note that we do not support the cancellation of requests already sent to Folks.
Fields imported
Here's the list of imported fields. Mandatory fields are marked with an asterisk.
Note that each employee must have a unique ID number, email and phone number to enable synchronization. This information enables them to access their Evolia account. When several software applications are integrated, make sure you have the same employee number in each system.
| Folks field | Evolia field |
| Folks to Evolia | |
| Last name* | Last name* |
| First name* | First name* |
| Language | Communication language |
| Phone* (Make sure that in Folks, the phone is the cell phone) | Mobile number* |
| Personal email* | Email* |
| Employee number* | Employee ID* |
| Start date | Hiring date |
| Job type | Status |
| Hourly wage | Hourly wage |
| Active / inactive | Active / inactive |
| Evolia fields (Activated in company settings in Folks) | |
| Location | Locations |
| Position | Positions |
| Team | Teams |
| Vacation bank | Null |
| Sick leave bank | Null |
| Evolia to Folks | |
| Absences | Absences (Customizable in Evolia) |
| Vacation | Vacation (Customizable in Evolia) |
| Overtime | |
What are the integration's features?
- Absences and vacations entered in Evolia are shared on Folks’ platform
- Employee files in Folks are shared on Evolia’s platform
- Automated employee creation, modification and deactivation between the two platforms
Who can benefit from the integration?
- HR departments and managers who want to ensure operational time tracking and management
- Shift-based businesses with specific work schedules
- Seasonal employees, volunteers, hourly workers, etc.
What are the benefits of integration?
- Better sharing and synchronization of information between HR, payroll and operations management software and services
- Optimized tracking of employees, HR data and work schedules
- Reduced risks of duplicate data entry and loss of information
How do I get started with Folks x Evolia?
Contact your Evolia Customer Success Manager to set up the integration. Among other things, you'll need to provide your Folks API key.