Absences

You can access the summary of absence requests in different ways:

• From the home page, under Pending Requests
  or

• Through the left-hand menu under Time > Absences.

In both cases, locate the absence request you want to approve or decline.

💡 A request that would result in the employee’s balance going negative will be marked with a red exclamation point. Hover over the exclamation point to see the details of the request and the remaining balance if it is approved.

To approve the request, click on the green check mark in the Status column. A confirmation email will be sent to the employee.

To decline the request, click on the red X in the Status column. A rejection email will be sent to the employee.
⚠️ The denied request will be deleted. It will be completely removed from the platform and will no longer be accessible.

Follow the steps below to create an absence entry for an employee:

1. Go to Time > Absences, then click +Add in the top right corner.

2. Select the employee for whom you want to enter the absence.

3. Select the reason, then indicate the date(s).

4. If the absence must be paid:
   • Check the box charge the sick leave bank to create an absence that will affect the sick leave bank (this action automatically activates the paid leave box and displays the sick leave bank information).
   • Check the paid leave box to create an absence that needs to be paid (if you uncheck charge the sick leave bank, the paid leave box will remain checked and must be manually disabled if the absence is not paid).

5. Click Save.

For an inactive employee

To create an absence entry for an inactive employee, turn on the toggle button at the top left labeled show inactive employees.

Approval and notification
👉 When an absence entry is created through the absence module (and not through an employee request), it is automatically approved and does not generate an email notification. However, the information will still be visible to the employee in the absence module.

How to edit an absence entry or request?

Steps to follow

1. Go to Time > Absences.

2. Find the absence entry you want to modify, then click the edit button (pen and paper icon).

3. Make the necessary changes.

4. Click Save.

👉 Note: You must notify the employee yourself, if needed, as the system does not send an automatic email when an absence is modified.

1. Go to the detailed analysis via Time > Absences.

2. Find the request for the employee in question and click the pen and paper icon to edit the request.

3. Click Delete at the bottom left.

4. A confirmation window will appear. Confirm that you want to delete the entry or request.

⚠️ WARNING: The request will be permanently deleted.