You can submit a request for absence, vacation, or overtime by following the steps below. Once a request has been approved, it can no longer be modified.
You can also submit absence or overtime requests from the mobile app.
Absence request
In the header, click the + Make a Request button and select Absence.
In the form that pops up, complete the required information in the Request Information section.
Under Employee Information, your name and job title are selected by default. Required fields are marked with an asterisk.
| Field | Description |
| Reason* | Choose the reason of absence from the drop down. |
| Start and end date* | Input the start and end date of the absence. The number of days will be adjusted following what has been selected under Hour(s) missed or Day(s) missed. It is also possible to manually edit the number of hours of your absence. If your company operates by days, the same applies (for example, requesting a half day instead of a full day). Weekends appear in yellow, and the selection of hours/days must be adjusted manually. |
| Charge the sick leave bank | Enable this option according to your needs and your company's policies. Information about your available balance will be displayed in the Hours in Bank section. This section shows the balance that will remain after your request is approved (in other words, the balance after deducting the requested hours). If your balance is zero, you will need to submit a request without charging it to your sick leave bank. This request will likely be unpaid (without pay). |
| Paid leave | Enable this option according to your needs and your company's policies. |
If desired, you can add comments and attachments to your request.
When you are finished, click Add. An email will be sent to your manager to notify them of your request.
Once the request has been approved or denied by your supervisor, you will be notified via email.
Vacation request
In the header, click the + Make a Request button and select Vacation.
In the form that pops up, complete the required information in the Request Information section.
Under Employee Information, your name and job title are selected by default. Required fields are marked with an asterisk.
| Field | Description |
| Type of vacation* | Select the type of vacation from the drop-down. |
| Start and end date* | Input the start and end date of the vacation. The number of days will be adjusted following what has been selected under Hour(s) missed or Day(s) missed. It is also possible to manually edit the number of hours of your vacation. If your company operates by days, the same applies (for example, requesting a half day instead of a full day). Weekends appear in yellow, and the selection of hours/days must be adjusted manually. |
If desired, you can add comments and attachments to your request.
When you are finished, click Add. An email will be sent to your manager to notify them of your request.
Once the request has been approved or denied by your supervisor, you will be notified via email.
Overtime request
In the header, click the + Make a Request button and select Overtime.
In the form that pops up, complete the required information in the Banked hours request section.
Under Employee Information, your name and job title are selected by default. Required fields are marked with an asterisk.
| Field | Description |
| Date* | Select the date at which the overtime is worked. |
| Number of hours* | Enter the number of banked hours. |
| Type* | Select the type of time. Banked hours : Accumulates in the bank. You can decide later if you want to use it as reclaim time or have it paid for. Banked Hours - to be paid : Accumulates in the bank and will indicate to the approver that you want to be paid for this overtime. To use overtime from your bank, select of these options:
Banked hours - To be used : Accumulates inside the bank and you can decide later if you want to use it as time taken back or have it paid for. The type is only an indication. How the hours are deducted from your bank will depend on the type of time used that you request. |
| Overtime Value* | Select the overtime value from the drop-down. |
If desired, you can add comments and attachments to your request.
Before sending your request for approval, make sure your remaining balance is not in the negative or that you have authorization to do so. When you are finished, click Add. An email will be sent to your manager to notify them of your request.
Once the request has been approved or denied by your supervisor, you will be notified via email.