How to create an overtime entry for an employee

Follow the steps below to create an overtime entry for an employee:

1. Go to Time > Overtime, then click +Add in the top right corner.

2. Select the employee for whom you want to add the overtime.

3. Add the date and number of hours.

4. Input the type of overtime:

   To add hours select:

   • Banked Hours

   • Banked Hours – To be used

   • Banked Hours – To be paid

   To use overtime that's already banked, select one of the following:

   • Hours Used – Paid

   • Hours Used – Taken

5. Select value of the overtime:

   OT at 1.0, OT at 1.5 or double.

6. Click on Add.

👉 Note

• The type Hours Used – Taken generates a day off with the mention TU in the timesheet and will be paid. 

• An entry of the type Hours Used - Paid adds paid hours in the timesheet under Paid Banked Hours. It will not show as an absence on the day of.  

• To create an overtime entry for an inactive employee, turn on the toggle button at the top left labeled show inactive employees.

Approval and notification
👉 When an overtime entry is created through the overtime module (and not through an employee request), it is automatically approved and does not generate an email notification. However, the information will still be visible to the employee in the overtime module.