This tutorial is for anyone who wants to learn how to use Glow Standard to optimize their recruitment process.
We'll take you through the process of creating positions and posting them on recruitment sites. We'll then cover how to manage applications and use the home page for effective follow-up. You'll also discover how to manage the candidate file, organize interviews, and perform advanced searches to find the best profiles.
Step 1 - Creating jobs to fill
Once you have logged in, click Jobs > Job list in the main menu.
- In the job list, click the + Add a request button at the top right of the list.
- In the window that opens, fill in all the information concerning the position. Required fields are marked with a red asterisk.
- When you have finished, click Save. The position will appear in the list.
To see how many candidates are in each stage of your process, under the Details column, click the Number of candidates per process step icon.
You can also click the Details icon of a position to see more information about the position. You will have the option of copying the request (the position), publishing the position and viewing the job posting.
Step 2 - Posting positions
Before posting a position, it's important to verify the details. Once you have done so, click Publication at the top right of the request details.
- In the Publication of the position window, you can, among other things, make changes, verify information, and add a preselection form.
- Under Web configuration, activate the Web site Active option to display the position on your career page.
- When you have finished, click Validate.
- Then return to the Publication of the position window to activate posting on recruitment sites under the Configuring job boards tab. Please allow 2 to 3 hours for the position to be posted on the selected site(s).
Step 3 - Managing applications
When you start receiving applications, you'll have two options for viewing them:
- In the request details by clicking on the Web Applicants icon in the Candidates presented section.
- In the home page (Home> New applications), where you can also delete applications
Step 4 - Using the candidate file
To find out more about a candidate, simply click on their name to consult the candidate file. In the profile section, you can view the CV, download the file, and modify the profile.
Tip: By clicking the Edit profile icon at the top of the left-hand section, you can select a color to identify the candidate according to their potential. This way, when you perform an advanced search, you can filter by color.
You also have access to sections for adding comments, editing items, recording follow-ups and reminders, and much more.
You can add documents and send e-mails at the top right of the candidate file.
Step 5 - Scheduling interviews
In the candidate file, under Interviews, you can schedule interviews with the candidate. To add an interview, click the Interviews icon at the top right of the section.
When you add the interview, an e-mail will be sent to the candidate. If you've indicated that the interview will take place online, a Microsoft Teams or Google Meet link will also be sent to the candidate.
Once an interview has been added, it can be edited or deleted. An e-mail will then be sent to the candidate to inform them of the change.
Step 6 - Searching for candidates
To search for candidates, click on the magnifying glass in the top right-hand corner of the header. You can enter a candidate's name, or use the advanced search to search by different criteria.
When you click on Search, you can export or save the results. You can also add a candidate to an open position by clicking the + (Add to a post) icon to the left of the candidate's name.
Tip: If you perform a new advanced search, be sure to delete any previously added keywords by clicking on Start again at the bottom of the page.
Congratulations!🎉
Now you know how to use the ATS. In the home page, you'll find your requests to fill, your open positions, your candidates, and your upcoming reminders (configured in the candidate files).