This tutorial is aimed at anyone wishing to configure Glow Talents so that their organization can start using it to manage their applications.
We'll guide you through the steps involved in setting up the ATS. Follow our team's advice by reading the instructions below.
Step 1 - Basic configurations
Once you've logged in, click on your user icon in the top right-hand corner, then click on Settings to configure email and calendars.
Email and calendar configuration
- In the user settings dashboard, click Microsoft 365 and Google.
- Under Microsoft 365 or Google, click Login.
- Follow the steps to complete the connection.
- Validate the calendar by clicking on the Validate button to the right of your email address.
- Once the calendar has been validated, you'll be able to add your email signature.
- When you've finished, click Validate at the bottom of the page.
Password modification
- In the user settings dashboard, click User.
- In the window that opens, you can change your password, activate two-factor authentication and SSO.
- When you're finished, click Save.
System setup
Now that you've set up your email, calendar and user, you can go to the ATS Settings section to configure the system.
- In the main menu, click Settings > Dashboard.
- In the settings dashboard, click System.
- In the Information tab, under General, enter your company name and time zone. You can also activate options such as default document sharing, default active SSO and automatic approval of web candidates. For more information, see Getting Started Tutorial: Using Glow Talents.
- Under Address, enter your company address.
- Under Logo, you can add your company logo.
- When you're finished, click Save.
- Then, in the Recruiting tab, you can add a recruitment email address from which all your automation will be sent to your candidates (example: info@yourcompany.com). Tip: Send this email address to our team so that we can have it validated by Postmark. Once we've received your email address, you'll receive an email from Postmark to validate it.
- When you've finished, click Save.
Adding users
- In the main menu, click Settings > Users.
- To add a user, click the Add a User icon at the top right of the list.
- In the window that opens, complete the required information: user name, email address and temporary password. Warning! The first time they log in, they'll have to change their password. In addition, for security reasons, the password will not remain stored in Glow. We therefore recommend that you save it so that you can send it to the user for their first connection. If desired, you can activate two-factor authentication and SSO for the user.
- You can also add other information such as permissions, title and photo, as well as enabling Recruiter and See all positions access.
- When you've finished, click on Validate. The user will appear in the list.
Adding access groups
Once users have been added, you can create groups to control user access rights.
- In the main menu, click Settings > Group management.
- To add a group, click the + icon (Add a group) at the top right of the list.
- Select the users you wish to add, as well as the categories you require to choose the associated accesses.
- When you're finished, click on Save.
Creating and configuring processes
In the dashboard, the next important elements to configure are the recruitment processes. When you log in for the first time, Process 1 will be created by default.
- In the settings dashboard, click Process.
- To add a process, click on the + icon at the top right of the list.
- Once the process has been created, the following actions are available: Enable / Disable, Edit, Duplicate process, Manage process steps and Delete.
- Click on Manage process steps.
- To add a process step, click the + icon at the top right of the process steps list. Tip: You can change the order of the steps by clicking on the arrows or dragging the steps.
- To activate recruiter or candidate notifications, click the Modify candidate notification templates icon to create the email to be sent, then click the Candidate notification option once back in the list of steps. You can then activate the Recruiter notification option.
Creating and configuring positions
- In the settings dashboard, click Positions.
- To add a position, click the + icon (Add a position) at the top right of the list.
- On the page that opens, complete the necessary information. In the Configuration of positions section, drop-down options can be configured in the Configuration section (see Position configurations in Glow Talents).
- When you have finished, click on Validate
Creating consents
- In the settings dashboard, click Consent.
- To add a consent, click the + icon (Add consent) at the top right of the list.
- Enter the consent sentence your candidates will receive, then click Validate.
Configuring job boards
- In the settings dashboard, scroll down to the Market place section.
- Click on LinkedIn, for example, to enter your LinkedIn account name and username. If required, you can add multiple accounts.
- When you've finished, click Validate. You'll then be able to post jobs on LinkedIn.
Once you've completed the various basic configurations, you can configure the other elements you'll need to create your positions (departments, diplomas, work permits, origins, territories, etc.).
These configurations will be important for matching and reporting (see Position configurations in Glow Talents).
Step 2 - Creating clients and managers
In Glow Talents, a client can represent a branch, a department, a dealership, a factory, and so on. You can divide your company as you wish. For each customer you add, you'll need to add at least one manager.
- In the main menu, click CRM > Dashboard.
- To add a client, click Clients > + New client.
- In the window that opens, enter the client's details and click Add.
- To add a manager, in the client list, click the Show managers icon for a client, then click + Add a manager to client.
- To add a client activity, in the client list, click a client's Show activities icon and then click + Add an activity.
Tip: In the CRM, click Clients > Client list and make sure that your clients are active so that you can select them when creating positions. To do this, click a client's Details icon and change the status to Active. Don't forget to save your change. Status is also important for managers.
Step 3 - Creating and configuring the career page
For the career page, you have two options: the Glow career page and the API career page. The instructions below apply to the Glow career page.
- In the main menu, click Settings > Dashboard.
- In the settings dashboard, click Public inquiries sites. You'll notice that a career page has been created for you. To edit, delete or deactivate this default page, please contact our team.
- To add a career page, click the + icon (Add a site) at the top right of the list.
- In the window that opens, enter a name, activate the Active option and add a logo.
- When you've finished, click Save.
- In the main menu, click Career page > Settings to set up your page.
- Make the desired configurations in the various tabs and save. Tip: In the General tab, be sure to activate your career page.
- Once you've finished configuring, click Career page > Themes to view your page and customize it.
Congratulations!🎉
You've completed all the required ATS configurations. Now move on to the position-related configurations if you haven't already, or check out our user tutorial to learn how to get the most out of Glow.
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